GUIDANCE NOTES FOR JUDGES AND GUEST SPEAKERS

Welcome to Conwy Camera Club
Conwy Camera Club is the oldest photographic society in North Wales and currently the largest. Weekly meetings normally take place on Tuesday evenings from September to May at “Y Morfa Venue” located at Conwy Borough FC.  With spacious facilities, free parking, comfortable seating and Wi-Fi, Y Morfa is an ideal base for our 100+ members.  Appendix 3 features a location map.


Guidance Notes for Judges

Marking Scheme.

Members are split into 3 sections, General (Beginners), Intermediate and Advanced.  We request that you do not rank images using the traditional grading of First, Second, Highly Commended etc., but rather assign each image a mark on individual merit on a scale between 0-20.  It is entirely acceptable to award multiple entries the same top mark, which may not necessarily be 20, as our members receive awards at year end for highest cumulative scores.  On the night, we name all authors achieving 16 or more points.   Normally, due to the distribution of entries we traditionally exhibit General and Intermediate entries in the first session, and advanced in the second.

Judging Prints

Ample racking will be in situ on the night to exhibit prints. An area will be illuminated with 5000 kelvin spotlights in an otherwise darkened room during the judging process.  Importantly, please retain prints in listing order as a digital version will be simultaneously projected for the benefit of members who are unable to sit close to the print.  Please emphasize to the audience that your marks are based solely on the printed image should you find it useful to make comparisons between print and projected image.

Judging Digital Projected Images

Images will already be pre-loaded onto the Clubs laptop in alphabetical order by title segregated into   General, Intermediate and Advanced folders.    If you prefer to review images in a different sequence, please bring along a PC compatible memory stick (or disk) with the files rearranged accordingly.   A wireless remote presenter with laser pointer is provided for you to advance images forwards (or backwards).


General Notes for Judges and Guest Speakers

On the Night

Access to Y Morfa Venue is usually available from 6:30 pm for setting up etc.  Evenings start promptly at 7:30 pm and are normally split with a short break at approximately 8:20 aiming to finish no later than about 9:30 pm.  There will be a short delay at the beginning of the evening for general announcements.  There will also be a very short delay at the start of the second session for our digital raffle.  Appendix 2 lists contact numbers in the event you have a query.


Club Equipment

Miscellaneous:

An Illuminated lectern and wireless remote presenter with laser pointer is provided for Judges and Guest Speakers

Projector & Laptop

The Club’s full HD (1920 x 1080) LCD Projector is fully calibrated in conjunction with our hi-spec PC Laptop and screen.  If you wish to use your own laptop in conjunction with our projector, accurate colour reproduction cannot be guaranteed.  Please be aware (particularly if you have an Apple device) of the connectivity options listed in Appendix 1 of this guide.

Audio/ PA System

All visiting speakers are encouraged to use our unobtrusive clip on lapel microphone linked wirelessly to the Club’s PA System.  A hand-held wired microphone is also available if needed.   If your presentation has an audio soundtrack this can be relayed via PA system provided your device has a standard 3.5 mm audio jack socket. 

Software availability on Club Laptop (windows 10) licencing constraints limit the availability of software on our laptop:

  • Jpg’s – For the projection of jpg’s we use “IrfanView 64” which unlike Windows own apps is easily configured to display the image at its actual pixel density. The ideal resolution for jpg files is the current competition standard of 1400 x 1050, or widescreen 1920 x 1080.
  • PC executable files – As produced by ProShow, PicturesToExe etc., ideally optimised at the same resolution for jpg’s above.
  • Movie Files – Most formats compatible with Windows 10 utilities or VLC Media Player.
  • PowerPoint – The Club’s laptop has the most recent version of PowerPoint as part of the full Microsoft Office Suite.

Appendix 1 – Club Projector Connectivity – Three Options:

image of hdmi connector
Standard HDMI (preferred)
DVI (With our HDMI/DVI adapter)
DVI (With our HDMI/DVI adapter)
Legacy VGA
Legacy VGA

Guest speakers wishing to use our Club Projector with an Apple device will need to bring a compatible adapter.


Appendix 2 – Contact Numbers:

Chair – Sue Clark 07980 933418 –
chair@conwycameraclub.co.uk

Vice Chair – Mike Castle –
vice-chair@conwycameraclub.co.uk

Programme Secretary – Ian Wright –
programme@conwycameraclub.co.uk

Competitions Secretary – Henrique Fino –
competitions@conwycameraclub.co.uk

For equipment queries – Bob Birch – 07796 678681
bob@conwycameraclub.co.uk


Appendix 3

Directions to Y Morfa Venue, Conwy Borough FC, Penmaen Road, Conwy, LL32 8HA
(see contact us page to explore via Google map)

Driving From Conwy Town.
Exit Conwy Town via Bangor Road, beyond the Fire Station take the third right immediately before the A547 goes under the Rail Bridge (Danger – obscured bend fast approaching traffic).  Drive straight through the housing estate along Penmaen Road (beware – numerous parked cars/traffic humps). Y Morfa Venue is on the left beyond the Football Ground at the end of the cul-de-sac.

Map showing location
Map showing location

Driving From A55 Expressway J 17.
Follow signs towards Conwy via A547 Bangor Road, and turn immediately left after passing under Rail Bridge.  Drive straight through the housing estate along Penmaen Road (beware – numerous parked cars/traffic humps). Y Morfa Venue is on the left beyond the Football Ground at the end of the cul-de-sac.

Driving From A55 Expressway J 17 (Avoiding numerous parked cars/traffic humps)
Immediately on exiting the A55 Expressway onto the A547 take the first left (after cattle grid) for Parc Caer Seion into Ffordd Sam Pari.  Park where convenient and walk approx. 150 m via traffic barrier to Conwy FC.

Bus
There is a frequent 5/X5 service Llandudno/Conwy/Bangor stopping on A547 Bangor Road at “Bryn Morfa Caravan Park”.   Via the Caravan Park Main Entrance bear left to find a pedestrian tunnel under the railway leading directly to Y Morfa Venue.

Walk (20 minutes from Town Centre)
Stay on pavement along Bangor Road beyond where the A547 goes under the Rail Bridge.  Cross main road, follow pavement, then via the Bryn Morfa Caravan Park Main Entrance bear left to find a pedestrian tunnel under the railway leading directly to Y Morfa Venue.